SASRU Constitution as confirmed at 2009 AGM

  1. MISSION STATEMENT
    1. The SOUTH AFRICAN SCHOOLS’ ROWING UNION (SASRU) is the association of South African rowing schools, mandated by member schools to manage, promote, co-ordinate, control, discipline and plan the development of school rowing.
    2. SASRU is a constituent member of Rowing South Africa (RowSA) and operates in close co-operation with RowSA, the South African Rowing Officials Association and Regional rowing bodies in promoting rowing in South Africa.
    3. SASRU recognises its responsibility to promote rowing as widely as possible and for this reason establishes the rules and regulations governing not only the participation of rowers of member schools but also of those individual rowers from non-member schools
    4. SASRU endeavours to ensure that the sport of rowing at school level operates in a manner that promotes the broad educational objectives of member schools. In particular SASRU stands for the highest possible standards of sportsmanship, respect for others, honesty, fairness and integrity in the sport and actively seeks to promote friendly rivalry and comradeship among rowers.
    5. It is a specific objective of SASRU that no racial or gender discrimination be countenanced in the sport of rowing.
  2. STRUCTURE OF SCHOOL ROWING
    1. All rowing schools in South Africa are required to register as members of SASRU
    2. School rowing in South Africa is managed by the SASRU Executive and operates through SASRU regional structures: SASRU Eastern Cape, SASRU Gauteng (GSRF), SASRU KZN and SASRU Western Cape.
    3. All South African rowing schools as registered members of SASRU are required to pay affiliation and registration fees to RowSA, provided that any changes in such affiliation and registration fees are approved by the SASRU Executive Committee.
  3. SASRU EXECUTIVE COMMITTEE
    1. SASRU is managed by an Executive Committee consisting of elected officers, presidents of the regions and co-opted members.
    2. SASRU Regional structures are managed by an elected President and other officers and officials as may be determined by the region in consultation with the SASRU Executive.
    3. Elected Officers
      National President, National Vice-President and Regional Presidents.
      1. Only a person in the bona-fide full time employment of a member school shall be eligible for election to the Executive Committee or to a Regional structure.
      2. The term of office shall be a period one year.
      3. No office-bearer shall be permitted to hold the same office or position for more than eight years.
      4. The Executive Committee shall be elected from persons nominated, by ballot at the AGM to be held at the time of the South African School Championships each year. Nominations shall close 10 days before the AGM. All member schools shall have one vote in the election of the National President and National-Vice President.
      5. The Regional Committee shall be elected by ballot at the Regional AGM to be held no later than 10 days before the South African School Championships each year.  Each member school in a particular region shall have one vote in the election of the respective regional President and Regional committee.
    4. Co-opted Members
      1. The Elected Officers shall have the authority to invite persons on to the Executive Committee to fulfill specific functions, e.g. Secretary, Treasurer etc
      2. Casual vacancies will be filled by the Executive Committee by co-option, except in the case of the National President, in which case the National Vice-President shall assume the role of Acting President until the following AGM.
  4. ROLE OF EXECUTIVE COMMITTEE
    The Executive Committee shall be responsible for:
    1. The allocation and expenditure of funds in pursuance of the mission of SASRU;
    2. The framing of the rules and regulations governing all school rowing in South Africa to be submitted to RowSA for inclusion in the RowSA Rules of Racing.
    3. The  framing of the dates, venue, specific rules and regulations governing the operation of the South African Schools Championships and the Schools’ Boat Race (refer Championship Rules; Boat Race Rules);
    4. The promotion of school rowing by providing assistance to schools in establishing new school rowing sections; through encouraging the participation of transformation pupils in rowing; and through the promotion of good coaching;
    5. In conjunction with the RowSA International Commission. The establishment of systems and structures for promoting the participation of rowers in international competition;
    6. The appointment of persons to the positions of Secretary and Treasurer etc;
    7. The appointment of a SASRU representative on the RowSA Executive Committee, the IC, SAROC and other Commissions.
  5. NATIONAL PRESIDENT
    The National President shall be responsible for:
    1. Leading, co-ordinating and managing the activities of SASRU;
    2. Chairing Annual General Meetings, Special General Meetings and meetings of the SASRU Executive Committee;
    3. Overseeing communications and correspondence with member schools;
    4. Presiding at the annual Schools’ Rowing Championships and annual Schools’ Boatrace;
    5. Attending to disciplinary issues in conjunction with the principals of affected schools and where necessary with any body established by RowSA for this purpose.
  6. NATIONAL VICE-PRESIDENT
    The National Vice-President shall be responsible for:
    1. Deputising for the National President in his absence or at his request and attending to the general administration of SASRU;
    2. Assisting with communications and correspondence with member schools;
    3. The keeping of records of school rowing activities and regatta results;
    4. The drawing up of the proposed annual schools regatta programme.
  7. SECRETARY
    The Secretary shall be responsible for:
    1. The taking of minutes at meetings of the Executive Committee;
    2. The submission of minutes to members of the Executive Committee and to the Secretary of RowSA within 30 days of the meeting;
    3. Communications and correspondence with member schools.  Sending out notices, agendas and motions for Annual and Special General Meetings and meetings of the Executive Committee.
  8. TREASURER
    The Treasurer shall be responsible for:
    1. Drawing up any required annual budget and business plan for approval by the SASRU Executive Committee and submission to RowSA before 30th September each year;
    2. Keeping the accounts of all financial transactions of SASRU and maintaining systems and procedures for the proper financial management of SASRU;
    3. The collection of affiliation fees and other levies and charges, including revenue from sponsorship and advertising;
    4. The sending out of regular accounts to debtors;
    5. Producing an Annual audited Balance Sheet and Financial Statement for presentation at the AGM and for presentation to the Secretary of RowSA by the 30th September each year.
  9. ANNUAL GENERAL MEETING
    1. The Annual General Meeting of SASRU shall be held at the time of the South African Schools Rowing Championships in March each year.
    2. Each member school shall be entitled to one delegate at the AGM who shall be in the bona-fide full time employment of the member school. School delegates present at a General Meeting shall constitute a quorum.  Delegates shall each have one vote.  In the event of a voting tie the President (or in his absence the Vice-President) shall have a casting vote.
    3. The purposes of the AGM shall be:
      1. To receive the President’s Report for the preceding year;
      2. To receive the Financial Report for the preceding year;
      3. To determine the annual SASRU affiliation fee (if any);
      4. To elect the Executive Committee for the following year;
      5. To attend to any other matters as approved by the President.
  10. SPECIAL GENERAL MEETING
    1. A Special General Meeting shall be held at the time of the SA Schools’ Boat Race.
    2. Each member school shall be entitled to one delegate.   School delegates present at the Meeting shall constitute a quorum.  In the event of a voting tie the President (or in his absence the Vice-President) shall have a casting vote.
    3. The purposes of the Special General Meeting shall be:
      1. To review the rules and organisation of the Boat Race;
      2. To decide on the date and venue of the Boat Race for the following year;
      3. To attend to any other SASRU business as determined by the National President.
  11. AMENDMENT TO THE CONSTITUTION
    This constitution may be repealed, replaced, added to, altered or amended only at the AGM by two thirds of those present voting in favour provided that special notice of the motion shall have been posted by the President at least one week before the date of the AGM.
      
  12. FLAG AND BADGE
    The Flag and Badge of SASRU will be a yellow on navy design as depicted:

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Banking Details

South African Schools Rowing Union
Bank: Standard Bank
Account Number: 00 424 046 4
Branch: Eastgate (018 505)